The Executive Committee

 

The executive committee of the owners corporation is a group which represents owners or owners’ nominees. It administers the day-to-day running of the strata scheme and is elected at each annual general meeting (AGM). The owners corporation decides the number of executive committee members for the coming year at each AGM. It can have from 1–9 members, but in a two-lot scheme both owners must be members.

Once the executive committee is elected, the members of the committee decide who is to hold the office-bearer positions. The owners corporation (OC) has the authority to dismiss some or all of its executive committee. An owners corporation may also employ a strata managing agent and/or caretaker to carry out some or all of the responsibilities of the executive committee.

The following people are eligible for election to the executive committee:

 

Executive Committee Meetings

 

Disclosure

A person nominated for election to an executive committee must disclose any financial, business or family connections they have with the developer or caretaker. The disclosure will need to be made at the meeting at which the executive committee is to be elected before the election is conducted and the disclosure must be recorded in the minutes of the meeting. Once elected, members of executive committees will also have to disclose any connection they subsequently develop.

 

ROLES OF THE EXECUTIVE COMMITTEE

 

The Chairperson

The chairperson presides over the meetings of the owners corporation unless the responsibility has been delegated to the strata managing agent. If the chairperson is not present then the members must nominate a replacement chairperson. This person must be entitled to vote, however upon acting in the role of chairperson will not vote. In addition the chairperson acts as the first point of reference in the relationship with the strata managing agent.

 

The Secretary

In practise, an elected secretary should ensure that:

 

Treasurer

In practice, an elected treasurer should review the accounting records and financial statements prepared by the strata managing agent. The treasurer may also elect to “sign off” some individual accounts prior to payment of invoices.